Eastside Cool Mommies

Attendance Rules

Attendance Policy: In real life, it is always courteous to accept or decline an invitation within a few days of receiving it. The same goes for adjusting your RSVP if your plans change. To really break it down:
- You should RSVP within the first two days of receiving an invitation (if you do NOT plan on attending, no need to RSVP "no".)
- You should update your RSVP as soon as your plans change. If that's within 24 hours of the event, you should personally contact the Organizer via phone to tell them about the change.
  - If you are expected to bring a food item/contribution to the event, and you cancel at the last minute, it is polite to offer to drop your contribution by, to the host.
  - Things comes up, this is understood, but if a trend of last minute changes to RSVPs is noticed in a member, they will be placed on the "No Show" list. Last minute RSVPs are considered last minute if made within 24 hours prior to a regular event, or 48 hours prior to a large event, or event that has been limited to RSVPs.
- If you RSVPed Yes, you show up to the event. If you can't show up, you change your RSVP accordingly and explain to the Organizer why you couldn't attend.
- If you RSVPed No, you do not attend the event without changing your RSVP to Yes and then contacting the Organizer
- If you RSVPed Maybe, you change your RSVP to Yes or No at least 48 hours before the event and inform the Organizer of that change.
RSVP Policy: Please make sure that you only RSVP for the ADULTS that will be attending the meetup. If there is a meetup that requires a headcount of children, it will be noted in the details of the event. RSVPing with only the adults helps the organizers to more accurately (and quickly) account for the members attending an event.

Your kids are IMPORTANT, however since this is a MOMMIES group, we are pretty sure they are attending.

When in doubt, just follow those above rules, and you are guaranteed to impress your fellow mamas!!

Some wording/policies courtesy Meetup.com Organizer Forum

If you plan to RSVP and not show, this is THE worst!!

We (the organizers) all work VERY VERY hard to plan the best possible activities for the group.
We go out of our way to get our kids ready and out the door to the event.
If no one shows, we are stuck there by ourselves, with disappointed children, wondering what the heck happened!

You wouldn't want to make our kids cry, now would you?

Our "No Show" policy is this:
The first time, you will be politely warned.
The second time, you will be strongly warned.
The third time?..well I am sure you can see where this is going, three strikes your out!

That's why man invented cell phones for goodness sake!

Plug your organizers' numbers in your phone, make the call if you are stuck and can't make it.
We will appreciate it!

NO LURKERS ALLOWED!!

Our welcome page speaks the truth, we are an ACTIVE group of mommies.

We all plan to "Meetup" at least once a month (unless something comes up) and we all want to "meet" other mommies. If your plan is to watch the boards, view the calendar, and never come out to an event or post a message, this group is NOT for you!

Best of luck in your future endeavors!
When you are ready to join a group that is active, you are welcome back anytime.

In keeping with our "no lurker" theme, please be sure to get your contact information to your Member Coordinator within the 1st month of membership. We need your phone number in case there is an emergency cancellation of an event, and there may/will be periodic mailings that are sent out in the future. Failure to provide us your basic contact info, may be grounds for dismissal from the group. If you have a safety/security issue with releasing your information, please let the ECM Organizer Team know so that we are able to update our list accordingly. All files in our files section are viewable only by the members of this group.

This is a private group, all members are pre-screened prior to entry. Your safety is our utmost concern. If you have questions or concerns regarding this policy, please contact the ECM Organizer TEAM directly.

Please take a moment to look through some of the Frequently Asked Questions that other ECM members have had about our Attendance Policies.

What is the Attendance Policy for ECM?
It’s simple. We require attendance of 1 event per month. We have averaged 1 event per day since the inception of the group, if you can’t find an event on the calendar (and you can’t suggest and/or host an event ), maybe this group isn’t for you.

Does a Virtual Event count towards my attendance requirement?
No. This is not a VIRTUAL GROUP and thereby virtual events are for fun ONLY. They do not count towards your attendance requirement.

Will I be removed on the 31st day if I haven’t been to an event?
No. We know that life gets in the way of even the best intentions, and don’t expect that everyone will be able to keep up with everything ALL the time. However, you will receive a quick reminder email from the Member Coordinator after about 30 days, just checking in to make sure you are ok.

I am going to be leaving town for a month, do I need to leave the group?
No. This is a GREAT example of why we have a Member Coordinator. Please email Sharon (or Audrey) if you are unable to attend for any reason, we will mark you in our member tracking list, and check in with you every so often to see how you are doing.

If I can't make an event that I have RSVPd to, what is the ECM etiquette?
1. Change your RSVP to NO.
2. If you are changing your RSVP within 24 hours of the event, please call the hostess and inform her of your absence. (If the event requires reservations, food preparation, or goodie bags/crafts, please call if your RSVP changes within 48 hours.)

Do I have to RSVP to every event, even if I know I can't make it?
No, please DO NOT RSVP NO to all events that you can't make. It creates a plethora of emails in your Organizers' email in-boxes. The only time you should RSVP NO is if you are changing your RSVP from a YES.

What is the no show policy?
1. If you RSVP YES to an event, and do not show up, you are marked a NO SHOW.
2. If you RSVP YES to an event, but change your RSVP within 24 hours of the event WITHOUT calling, you are considered a NO SHOW.
3. If you RSVP YES to an event, and change your RSVP within 1 hour of the event, with a phone call or note, and you make a habit of it, you will be considered a NO SHOW. A habit consists of 3 or more times of the same pattern of changing right before an event.

If you have 3 UNEXCUSED NO SHOWs on your record, you are subject to removal from the group. This is not a cut and dry rule.

Example: If you have a NO SHOW from a year ago, and 2 in one month due to an illness that you forgot to tell us about, you will not be removed. If you have 3 no shows in a month, but it’s because your computer was down and you actually call, you will not be removed.

Are you getting the picture? We are not Meetup Nazis, we are your friends, and we just want the courtesy we teach our children and show our friends reflected in your dealings with this group as well.

If you have any other questions, please feel free to email me directly. While we appreciate every members' contribution to the group, we feel that this group is made up of friends. If we find that we can't trust your word (constant no shows) or you just don't want to be around us (don't attend for months at a time), we truly feel that you may be better suited for a different group and your membership with the group may be terminated.

Back to: About this Meetup | Next Page: Profile

Additional Pages:
Drama Policy | Sick Policy | Donations | Meet The Organizers | Our Events | Support Our Sponsors

Members Only Pages:
Deciphering Our Calendar | Cookbook Main Page | Disclaimers | Support Our Mamas

Page Design By: Audrey Van Tuyl, Organizer, ECM/Assistant Organizer, NJM.
I appreciate the flattery of imitation, however if you like what you see, and want to learn more on how to jazz up your own pages,
please click on the butterflies above and contact me directly for assistance/guidance with your about pages.
Happy Organizing! - Audrey

Page title	Most recent update	Last edited by
Attendance Rules	October 7, 2010 9:39 PM	anonymous
Prospective Members	October 4, 2009 8:08 PM	anonymous
Disclaimers	July 26, 2010 8:23 PM	anonymous
Deciphering Our Calendar	December 12, 2011 9:40 AM	anonymous
Support Our Sponsors	July 26, 2010 8:21 PM	anonymous
Our Events	July 26, 2010 8:20 PM	anonymous
Meet The Organizers	February 9, 2012 10:27 PM	anonymous
Sick Policy	July 26, 2010 8:19 PM	anonymous
Drama Policy	April 3, 2009 9:04 PM	anonymous
Profile	July 26, 2010 8:17 PM	anonymous
About Eastside Cool Mommies	May 13, 2011 6:23 PM	anonymous